Dear UVA Community Member,
Listed below is important guidance regarding the UVA Reimbursement Process for Graduate Students, Postdoctoral Scholars, and Student Affinity Groups organization:
- All reimbursements require that a person is registered as an Individual Payee in Payment Works-UVA Procurement system. With the 1st initial reimbursement request, you will be advised if you need to register in the system or not. Upon receipt, you will be initiated in the registration process and receive advice about next steps to complete your registration.
- On the next page, you will be asked questions regarding transactions for your approved activity. Be sure to submit all receipts separately in a PDF format and submit all receipts for reimbursements no later than 30 days after the completion of your event/activity. Listed below is guidance about the reimbursement process:
Step 1: Complete all sections of the online form below
Step 2: Make sure your receipt(s) is attached to your form
Step 3: Registration in Payment Works system, if needed
Step 4: Provide electronic copies of all receipts involving your reimbursement
If you have any questions regarding the reimbursement process, please contact our Office at uvagradoutreach@virginia.edu.